Cape Cod Senior Softball League (CCSSL) Board Policies
The Following Policies Supersede Any Previous Policies and Procedures
The Board of Directors meeting in quorum will designate the divisions for the League. Applications for the following season will be available after the conclusion of the current season. An early reduced fee rate of $125 will apply to all applications received by February 1st. Applications from returning players received after February 1st will be charged the full fee of $150. The reason for this difference is to encourage early applications to allow the Board of Directors time to assess the numbers of players at each age & performance ratings to determine the number of teams in each division and allow time to process requests to play in a different division. New players to the league will be assessed the lower fee regardless of when they apply since recruiting efforts will be ongoing throughout the off-season.
Player Assignments by Division Player Evaluation and Assignment Committees (PEAC):
The Player Evaluation and Assignment Committee (PEAC) shall be an independent body of players who are officially recommended by the Division Presidents and approved by the Board. PEACs shall be exclusive of Managers, Division Presidents, Board members and the League Commissioner. PEACs shall serve from the time right after teams are formed in a given season until the teams are formed the following season. PEACs should have one member from each team in the division. The PEACs may utilize any information available to them or which they may request but will retain the final decision on player assignments to teams. Each division will conduct a managers’ selection of players for their teams. The PEAC shall meet with managers after they have completed their rosters to determine any personal conflicts on teams or perceived imbalances in performance levels among the teams. Any conflicts that are not resolved at that time shall be forwarded to the Age Reassignment Committee (ARC) for a final ruling. The PEAC will also be responsible for any roster changes during the season.
The goal of assigning players to a particular division is to ensure that each division is strong and competitive and in the best interest of the league while maintaining competitive balance throughout.
In accordance with the bylaws of the CCSSL, players are placed in divisions based on age and performance ratings. This allows players to be assigned to an older or younger division if they meet certain criteria. These criteria include but are not limited to:
In the past, the CCSSL has considered whether a player can only play morning or evening, as requested on the player application. This will continue unless that player poses a danger to himself/herself or others. However, these exceptions to continue in a younger division that a player does not qualify to play in will be a one-year waiver and the player will be placed in the appropriate division for the subsequent year. The reason for the request will also be considered and is subject to verification. Player preference is not considered a valid reason for such a request
A preliminary determination of whether a player can play in a different division can take place in the fall/winter once all the evaluations have been completed.
Division Placement Policy
The CCSSL will develop the number of league divisions approved by the Board. Each division will have at least four teams while maintaining a competitive balance in each. Maintaining competitive balance in each division is the determining factor in assigning players to a division. Based on performance ratings, players may be moved to an older division to achieve the goal of competitive divisions.
Although each division will have an approximate range of ages, established performance ratings will be the primary factor in placing players. The range of ages for each division will be based as follows:
Cassidy Division - 50-59
Simpson Division - 60-69
Winnett Division - 70-76
Rose Division – 77+
Player performance ratings, as stated above, based on prior seasons will be used to determine if returning players have demonstrated whether the player has earned their right to remain in their current division.
For each division, after the season, the average rating will be determined based on the final performance ratings. This process will be completed and submitted to the commissioner by September 30th following each season. In each division, once this performance rating process has been completed, the average rating for that division will be determined. Those players whose performance rating has been established as above average, will be guaranteed the right to remain in that division for as long as their rating remains above average. They will retain the right to opt to move to the next higher division. Players whose performance rating has been established as below average in their current division, may be moved to the next older division.
New players entering the league and players returning to the league after playing less than half of the previous season must be evaluated in the CCSSL evaluation sessions prior to the season. These players must attend a minimum of one evaluation sessions in order to be considered for placement on a team. This will not apply to players who opted out of the 2020 season. Each year, three evaluation sessions will be held where the players will be evaluated by the PEACs. Should an evaluation session be cancelled due to weather or other unforeseen reasons, the Commissioner, working in conjunction with the Division Presidents, will determine if a make-up session is needed. Players who do not attend the minimum of one evaluation session (unless cancelled), will be placed in the league “Player Pool” and play in preseason games for further skill evaluation. At the conclusion of the evaluation sessions, a player may, as space allows, be placed in a division appropriate to his/her ability exhibited during the evaluation sessions. Exceptions for safety reasons may be made. At the conclusion of the evaluations by the PEACs, those ratings sheets will be handed to the Commissioner and the process for placement will follow that outlined for returning players in the next section.
The Process for Division Placement
Players who have applied by February 1st could be placed in a division as early as March 1st of that season.
Assignments for the placement will be organized by the chair of the Age Reassignment Committee (ARC) who will gather ratings for each division and the chair of the Applications Committee who has all the pertinent information on all players who have applied.
Lists will be developed in the following stages in an objective manner:
Any additional action will be directed to the Age Reassignment Committee (ARC). Contact information will be posted along with any information about placements
Follow up for players wishing to contact the ARC about their placement to a division:
The ARC will weigh the merits and decide on each appeal. The decision of the ARC shall be the final decision.
Replacement players placed on an existing team, whether permanent or temporary, must come from the current permanent pool player list. Replacement players assigned to an existing team will be responsible for paying the additional playing fee commensurate with all regular players in the league and for returning their pool player uniform. New players arriving after July 1st may only be added to the pool player list and only assigned permanently in extraordinary circumstances by the divisional PEAC.
Capital Projects will require at least two bids and approval of the Board of Directors before work begins. Capital Projects are defined as projects which will be done by outside contractors/vendors and not players in the league and cost at least $2,000.
Expenditures of league funds which result in a single payment of $5,000.00 or more will require the signature of the Treasurer and Commissioner’s signatures on the check. The Commissioner will sign a statement for the Treasurer’s records that he/she approves this expenditure.
If an opening occurs on the Board of Directors requiring the board to fill the vacancy pursuant to the current by-laws, the vacancy will be filled by a vote of the board to fill the remainder of the vacated term. The vacancy must be advertised on the league website for 15 days.
Rules of Play:
All the rules for the Cape Cod Senior Softball League will be outlined in the Cape Cod Senior Softball Rule Book. Annual adjustments to the rules may be recommended by the Rules Committee and submitted to the Board of Directors and if approved, instituted as deemed necessary by the Board of Directors.
All Managers shall be recommended by the Division Presidents to the Board of Directors to be appointed or reappointed on an annual basis pending the successful outcome of their performance of responsibilities. The general standards for evaluating Division Managers shall include, but not be limited to, the following criteria:
The Board shall finalize all Managers’ appointments based on the recommendation of the Division President.
No member of the Board of directors may hold the position of manager in the league, unless granted a waiver by the Board. A person does not need to play on a team to be eligible to manage.
Policies shall be recommended by the Policy Review Committee (PRC) during the off-season and presented to the Board of Directors for approval. Once adopted the policies shall remain in effect for the subsequent season, except in cases of extreme circumstances that may affect the safety of players, which may be reviewed during the season. Requests for changes, additions or deletion of policies by any members of the League shall be considered by the PRC provided a Policy Change Form has been submitted to the committee. Any change that requires a by-laws amendment should include a survey of the league’s membership.
The minimum age requirement for membership shall be 50 years during a calendar year (January1-December 31).
A team player is one who is a team member and plays on one of the teams in a competitive division in the league for the duration of the regular season. A team player is entitled to participate in all league activities throughout the year. A team player may also sign up to be a pool player
The cost of regular membership is $150 for the year. A $25 discount is offered for any player who completes their application prior to February 1st of that season. All new players to the league will also receive the $25 discount for their first season.
A Pool Player is a player who is available to fill in for a team that is missing players during regular-season games. Pool players may also participate in recreational activities.
The cost of Pool Player membership is $60 for the year.
The cost of Pool membership with eligibility to play on a travel team is $125.
Masters Division Player
A player who opts for the Masters Division only, may participate in that division’s activities on Tuesdays and Thursdays. The Masters Division is a recreational only division that is open to those players who apply for this division and other paid members who might be rehabbing from injuries. A Masters player is entitled to participate in all league activities throughout the year.
The cost of Masters Division players is $30. There is no additional cost for paid members who participate in the Masters division to rehab from injuries.
The cost of Masters membership with eligibility to play on a travel team is $125.
League Code of Conduct:
Membership in the Cape Cod Senior Softball League (CCSSL) is considered a privilege rather than a right and with that privilege come certain responsibilities. Foremost among these is that members are expected to behave with civility toward each other as well as to everyone else involved in this League's activities.
Expulsion Appeal Procedure
Player and Game Rules
Each new player will be given a hat, shirt, and either pants or shorts when they join the league for the first time. After the first year each player will be given a new hat and a shirt representative of their team. Shirts are to be returned to the team manager at the end of each season. Managers are responsible for collecting shirts at the final game of the season and give a complete set of shirts to the Division President within ten days of that team’s final game. Hats and pants are not returned. Additional pants/shorts may be purchased through the uniform coordinator for cost. Players will be required to wear the distributed shirt and hat given to them for the season, their own white socks and the pants/shorts given when they joined the league. Players may substitute pants or shorts in the same color as the ones available from the league and must be dressed in these garments to play in a league game. Hats will be optional during games, but if a hat is worn, it must be a league hat for the team the player is playing on. Exceptions to uniform rules may be made by the Board of Directors for extenuating circumstances and will be done in writing. The exempted player will carry the exemption with them to all games and must present it to the umpire if requested to do so. Umpires will report players not properly attired to the Division President who will report repeated offenders to the Board. Repeat offenders risk disciplinary action.
Cancellation of Games and Make-Up Procedures:
In the event of inclement weather, the two managers of the affected teams will communicate and agree that the game should be postponed. Rain outs should be called no later than two (2) hours before game time, whenever possible. Managers will be responsible for notifying their team members. The home team manager will be responsible for notifying the umpires assigned to the game and notifying the make-up coordinator. Games should not be cancelled simply because the date is inconvenient for one or both teams.
Games will be made up by playing two five, six or seven-inning games in a double header the next time the two teams meet;
The make-up game coordinator will notify the scheduler of the dates of the make-up. Once the make-up game is scheduled it becomes an official part of the schedule for each team. Failure for a team to show up for the game will result in a forfeit.
CCSSL Members Who Leave During Season:
CCSSL members, who are assigned to a team following the annual spring assignment process and then decide to depart for reasons other than health or family related issues shall not be permitted to enter the CCSSL pool, participate in the annual Cape Cod Classic or participate on any CCSSL-sponsored Travel Team.
Furthermore, said player(s) shall be required to sit out the remainder of the season and may submit a written request for reinstatement for the following season that must be approved by the full Board. Failure to file a request for reinstatement will prohibit the player from participating in the subsequent season.
Deadline for Rosters:
Effective on midnight on the day of the final regular season game, team rosters are to be frozen. Teams will be required to complete their season games and enter the playoffs with their team rosters intact as of this date. Pool Players are not eligible to compete in the League Playoffs or Championship games.
The Cape Cod Senior Softball League will establish and maintain Pool Players in each Division to provide team Managers with a fair and equitable way to fill temporary vacancies in their rosters for regular season games.
“Permanent” and “Regular” Pool Players
Requests for Pool Players
Assignment of Pool Players
“Regular” Pool Player Staffing by Division
Tie Breaker Policy
In the case of teams who complete the regular season with identical records, the following tiebreaker system will be used to determine playoff seeding:
Tiebreaker number 1 Head to head record
Tiebreaker number 2 Lowest number of runs allowed in all games played
Tiebreaker number 3 Lowest run differential in all games played
Tiebreaker number 4 Coin flip
Playoffs Home Team Policy
The home team for playoffs shall be the higher seeded team until the championship game when the team from the winners’ bracket will be the home team despite seeding. The home team for the “if necessary” game will be determined by a coin flip.
Travel Team Policy
The purpose of the Cape Cod Senior Softball League (“CCSSL”) Travel Teams is to participate in local, regional and national tournaments in the appropriate age brackets. These tournaments will provide CCSSL members the opportunity to compete at another level of competition and to represent the CCSSL.
Travel Team Guidelines:
Travel Team Managers
Travel Team Scheduling